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Lock or unlock specific areas of a protected worksheet To give specific users permission to edit ranges in a protected worksheet, your computer must be running Microsoft Windows XP or later, and your computer must be in a domain. Instead of using permissions that require a domain, you can also specify a password for a range. Select the worksheet that you want to protect. On the Review tab, in the Changes group, click Allow Users to Edit Ranges. This command is available only when the worksheet is not protected.
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Microsoft Office Excel 2007
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Do one of the following: To add a new editable range, click New. To modify an existing editable range, select it in the Ranges unlocked by a password when sheet is protected box, and then click Modify. To delete an editable range, select it in the Ranges unlocked by a password when sheet is protected box, and then click Delete. In the Title box, type the name for the range that you want to unlock. In the Refers to cells box, type an equal sign (=), and then type the reference of the range that you want to unlock.
You can also click the Collapse Dialog button, select the range in the worksheet, and then click the Collapse Dialog button again to return to the dialog box. For password access, in the Range password box, type a password that allows access to the range. Specifying a password is optional when you plan to use access permissions. Using a password allows you to see user credentials of any authorized person who edits the range. For access permissions, click Permissions, and then click Add. In the Enter the object names to select (examples) box, type the names of the users who you want to be able to edit the ranges.
To see how user names should be entered, click examples. To verify that the names are correct, click Check Names. Click OK. To specify the type of permission for the user who you selected, in the Permissions box, select or clear the Allow or Deny check boxes, and then click Apply. Click OK two times. If prompted for a password, type the password that you specified.
In the Allow Users to Edit Ranges dialog box, click Protect Sheet. In the Allow all users of this worksheet to list, select the elements that you want users to be able to change. More information about the worksheet elements.
Worksheet elements. Clear this check box. To prevent users from. Select locked cells. Moving the pointer to cells for which the Locked check box is selected on the Protection tab of the Format Cells dialog box. By default, users are allowed to select locked cells.
Select unlocked cells. Moving the pointer to cells for which the Locked check box is cleared on the Protection tab of the Format Cells dialog box.
By default, users can select unlocked cells, and they can press the TAB key to move between the unlocked cells on a protected worksheet. Format cells. Changing any of the options in the Format Cells or Conditional Formatting dialog boxes. If you applied conditional formats before you protected the worksheet, the formatting continues to change when a user enters a value that satisfies a different condition. Format columns. Using any of the column formatting commands, including changing column width or hiding columns (Home tab, Cells group, Format button). Format rows. Using any of the row formatting commands, including changing row height or hiding rows (Home tab, Cells group, Format button). Insert columns. Inserting columns. Insert rows. Inserting rows.
Insert hyperlinks. Inserting new hyperlinks, even in unlocked cells. Delete columns. Deleting columns. If Delete columns is protected and Insert columns is not also protected, a user can insert columns that he or she cannot delete. Delete rows. Deleting rows. If Delete rows is protected and Insert rows is not also protected, a user can insert rows that he or she cannot delete. Sort. Using any commands to sort data (Data tab, Sort & Filter group).
Users can't sort ranges that contain locked cells on a protected worksheet, regardless of this setting. Use Auto. Filter. Using the drop- down arrows to change the filter on ranges when Auto. Filters are applied. Users cannot apply or remove Auto.
Filters on a protected worksheet, regardless of this setting. Use Pivot. Table reports. Formatting, changing the layout, refreshing, or otherwise modifying Pivot. Table reports, or creating new reports. Edit objects. Doing the any of the following: Making changes to graphic objects including maps, embedded charts, shapes, text boxes, and controls that you did not unlock before you protected the worksheet. For example, if a worksheet has a button that runs a macro, you can click the button to run the macro, but you cannot delete the button. Making any changes, such as formatting, to an embedded chart.
The chart continues to be updated when you change its source data. Adding or editing comments. Edit scenarios. Viewing scenarios that you have hidden, making changes to scenarios that you have prevented changes to, and deleting these scenarios. Users can change the values in the changing cells, if the cells are not protected, and add new scenarios. Chart sheet elements.
Select this check box To prevent users from. Contents. Making changes to items that are part of the chart, such as data series, axes, and legends. The chart continues to reflect changes made to its source data. Objects. Making changes to graphic objects — including shapes, text boxes, and controls — unless you unlock the objects before you protect the chart sheet.
In the Password to unprotect sheet box, type a password, click OK, and then retype the password to confirm it.